Registration terms

General registration terms

We accept payments via credit card and bank transfer. Once payment is received, we will select and book the school(s) for your shadowing experience. Please select your payment method on the online registration form. Available options include:

  • Online credit card payment: Visa, Mastercard
  • Bank transfer: A PDF invoice with the necessary information will be sent to you with the confirmation email. Please note that the client is responsible for all bank transaction fees.

All payments must be made in advance and in euros (€).

If you have any problems or questions about completing the online form, please contact us at info@visitedufinn.com.

Cancellation by Participant:
All cancellations must be submitted via email to info@visitedufinn.com. If you are unable to attend, you may substitute someone else from the same organization by notifying us. Payments made to date will be retained as a cancellation fee.

Cancellation by VisitEDUfinn:
In case the shadowing is cancelled due to COVID-19 or similar force majeure situations, we will postpone the visit until it is possible again. VisitEDUfinn is not responsible for any damages caused by the cancellation and strongly recommends purchasing flexible flight tickets and accommodation.

Invitation Letters for Visa Purposes

VisitEDUfinn will issue invitation letters only after full payment is received. If a participant is unable to obtain a visa and provides evidence of the rejected application, we will refund the paid amount, minus a 100€ administrative fee.

VAT Exemption

All prices exclude Finnish VAT (25,5%). There are two options to qualify for VAT exemption:

  1. If your country is part of the European Union, and your school/organization has a valid VAT number (you can check it in VIES), please introduce the number, including the country code, on the checkout page in “EU VAT Number”.
  2. If your country is not part of the European Union, please send an official document, such as a tax certificate or trade register extract from your country, to info@visitedufinn.com, and we will provide you with a link for registration without VAT.

Erasmus+ Job Shadowing and Teacher Job Shadowing

Erasmus+ Job Shadowing

All registrations must be completed using the online registration form. After registration and payment, we will start the process of finding a school for the job shadowing visit.

The standard price for Erasmus+ Job Shadowing is 350€ per participant. If you wish to visit an additional school during your stay, an extra charge of 100€ per participant applies. After five days of shadowing, any additional days cost 50€ per participant per day.

We recommend registering at least 2 months before your visit to allow ample time for arrangements. For last-minute registrations (less than 60 days before arrival), an extra fee of 100€ per participant will be charged.

Prices include:

  • 60-day free access to Finnish Education Online Courses.
  • Assistance in finding suitable Finnish teachers and schools for your shadowing experience.
  • Support with logistics such as timetables, transportation, and cultural programs.

Teacher Job Shadowing

All registrations must be completed using the online registration form. After registration and payment, we will start the process of finding a school for the job shadowing visit.

The prices for Teacher Job Shadowing are as follows:

  • 990€ for one participant
  • 1290€ for two participants
  • 1590€ for three participants

For each additional participant beyond three, the cost is 200€ per person, up to a total of 10 participants. For groups larger than 10, please contact us for a quotation at info@visitedufinn.com.

If you wish to visit an additional school during your stay, there is an extra charge of 100€ per participant. After three shadowing days, any additional days are priced at 50€ per participant per day.

We recommend registering at least 2 months before your visit to allow ample time for arrangements. For last-minute registrations (less than 60 days before arrival), an extra fee of 100€ per participant will be charged.

Prices Include:

  • 60-day free access to Finnish Education Online Courses.
  • Introduction to the Finnish education system (1-hour session).
  • Three job shadowing days in Finnish schools.
  • Transportation on the first visit day from your hotel to the school (subsequent days are self-guided).
  • Wrap-up session with an expert from VisitEDUfinn (1-hour session).
  • A Success Story book.
  • Assistance with timetables, transportation, and cultural programs as needed.

Courses

All registrations must be completed using the online registration form.

Euneos courses have a fixed price, typically covered by the Erasmus+ grant. The fee for a 7-day course is 660€, while a 5-day course is 500€, excluding any special arrangements.

Invoices are sent via email and must be paid by either the participant or their school/organization. Ensure you include the reference number when paying.

Schools or organizations sending five or more participants receive a 10% discount.

To cancel a course and receive a refund (minus 160€ for administrative costs), notify Euneos (courses@euneos.eu) at least 30 days before the course start date. COVID-19-related cancellations follow special rules, requiring flexible flight and hotel arrangements.

Participants are responsible for their own travel insurance and social security. EU citizens may use the European Health Insurance Card (EHIC) alongside their travel insurance.

Even though Euneos courses are confirmed, we highly recommend booking only flexible flights or accommodation. Euneos is not responsible for any travel and other arrangements.